July 2025 Board Meeting

AGENDA

• Roll Call : Bobbie Berkman
• Review of Agenda : Mary Smith
• Approval of Minutes from May meeting : Bobbie Berkman
• Board reports :
• • Treasurer: Al Peters
  • • Vote to approve report as given.
    • Note on updated signatures at Poppy Bank.
    • • Vote to approve removal of Don Barber as signatory due to his resignation.
      • Copy of these minutes will be provided to Poppy Bank to confirm the above.
• Committee reports:
• • Membership - Joanie Boyle - see report
  • New member followup - Lori Miller-Klein
  • Trails steward - Larry Barclay and hand over to Jim Pearson. Introduction to the Board by Mary Smith
  • Hike leadership mentoring - Harriet
  • • Incident reports and updated signup sheets, including emergency contact info and if driving.
    • Reminder to remind hike leaders to make sure that hikers’ emergency contact info and health issues are up to date in hiker ID tags and emergency contacts in signup sheets.
    • Driver safety issues to be addressed - Our safety comes first. Come up with suitable wording for people we don’t feel safe driving with.
  • NOTES (Mary)
  • • Ros Carol updated her Ambler Hikes book (*.pdf) and it is available on the website. Thank you Ros!
    • Bruce Freedland updated his map and QR code instructions for Rossmoor Walks and it is available on the website. Thank you Bruce!

• Events : Kathy Devine and Molly Clopp
• • Future events - August Potluck and Ice Cream Social - Joanie Boyle
  • • Board approved amount for ice cream by email vote.
    • Ice cream sourced from Mr. Dewie's Cashew Ice Cream shop.
    • Event announcements and communications are ready to go.
    • • Emails on 7/14. 8/4 and 8/11
      • Rossmoor News on 7/30, 8/6 and 8/13
• • NOTE (Joanie): Taste testing at Mr. Dewie’s was a hardship ;) but we managed!  We picked 4 popular flavors, which will be served in pre-packed paper ice cream cups for easy distribution.  Final count via registration (for our ice cream order) will be taken on 8/15.  Mr. Dewie’s will deliver the ice cream servings in coolers, and spoons, to our event.

• • Progress report on reservation updates for 2026: Mary Smith
  • • All reservations have been made for 2026 but the January 20th Chili Party and the Potluck and slide show March 19th. have been assigned to the Fireside room. 
    • Mary is working with Zee and our event planners to have both events moved back to the Event Center as in the past. 
    • Note : We have lost our preferred date for the January Chili party by moving it to later in the month, so our space will have to be reserved anew each year.
  • Past events and outings - Thanks!
  • • Kickan Wilson, Marsha Thrall, Carolyn Walkling, setup and cleanup crew for June picnic.
    • Angela Norton for teaching line dancing and for the background music before and during the June picnic.
    • Ros Carol and Carolyn Walkling for outing to Tunnel Tops.

• • Safaris : Anne
  • • Sisters, Oregon - July 21-26, 2025.
    • • Mary Smith (hike logistics and locations), Anne Squire (data, tech and logistics)
      • Ros Carol (Two Banquets, Happy Hour and Outing to Bend)
    • Joshua Tree - November 2025 - Harriet
    • Tucson, AZ - March 2026 - Sue Margolis
  • Club Fair : Thanks to helpers Anne and Peter Squire, Lori Miller-Klein, Joanie Boyle, Ellen Gilman and Lena Birch for their help setting up and putting away material and to Larry Barclay for making the Club banner available. This can be used for further events.
  • Technology - Anne Squire
  • • Website home page resets - Search and Contact more visible
    • Past Board minutes from 2023 - current now searchable
    • • Additional minutes can be added if available in a digital format.
• • Half year dues now in effect ($10 membership for July - Dec)

• Old Business:
• Discussion of revising President, Vice President, Treasurer and Ex-officio terms to two years.
• • • Motion to approve/disapprove and add to Bylaw proposal.
    • Note: The Rossmoor's legal name will become Rossmoor Walnut Creek. No change necessary in Bylaw update (DBA).
  • Discussion of resetting Board calendar to every 3 months instead of every two - (Jan,April,July,Oct) or (Jan, April,Sept,Dec)
  • • Motion to approve one or the other of these changes or leave the Board calendar as is and hold two Board meetings on Zoom, to be decided at the Board's discretion. 
    • • Interim decisions to be made by email votes from the Board.
    • Motion to approve and add to bylaw proposals/changes as presented at the May meeting and including the above approved changes.
• New business : Mary Smith
• • Activate the Nominating Committee for 2026 open Board positions IF the Board decides not to change term length.
  • • Open positions  President, Vice President and one Rep from each hiking group.
    • • Note - Bill Patten tendered his resignation July 3rd. as one of the Trekker Representatives. Adrienne Roth has stepped in to take his place. Thank you Adrienne!
    • Mary will become Ex Officio Board Member.

  Committee will meet in August to put together a slate for September 10th. Board meeting.

  • Public Forum/Any other business
  • Possible presentation by EBMUD to the club and Rossmoor residents if enough interest.
  • • Approve/disapprove
  • Suggestions for donations by club for local hiking resources
  • • John Muir Land Trust or another organization.
• Meeting close

Next Board meeting : September 9, 2026 at 4.00 pm in same location.